How is an association general assembly meeting held?

After the association's general assembly meeting is duly convened, the list of members entitled to participate in the general assembly on the designated date is kept available at the meeting venue.

Members entering the meeting area have their identity documents issued by official authorities checked by the board of directors or by personnel assigned by the board.

Members sign next to their names on the list prepared by the board of directors as they enter the meeting venue. Those who do not show their identification, do not sign the specified list, or are not entitled to participate in the general assembly are not allowed into the meeting venue. These persons and non-members may watch the general assembly meeting from a separate section.

If the necessary quorum is met, this is documented in a written record, and the meeting is opened by the chair of the board of directors or a member of the board designated by the chair. If the quorum is not met, a written record is also prepared by the board of directors.

After the opening, a presiding committee is formed by electing a chair, a sufficient number of vice-chairs, and a secretary to preside over the meeting. In the elections for the association's bodies, members casting votes are required to show their IDs to the presiding committee and sign next to their names on the attendance list.

The management and security of the meeting are the responsibility of the chair of the presiding committee.

The general assembly is concluded upon discussion and final decision on the items on the agenda. Each member has one vote in the general assembly; members must cast their votes in person.

The topics discussed and resolutions passed in the meeting are written in the minutes and jointly signed by the chair and the secretaries of the presiding committee.

At the end of the meeting, the minutes and other documents are handed over to the chair of the board of directors. The chair is responsible for safeguarding these documents and delivering them to the newly elected board of directors within 7 days. (Associations Regulation Art. 15) General assembly decisions are made by an absolute majority of the participating members.

Decisions to amend the bylaws or dissolve the association can only be made with a two-thirds majority of the members attending the meeting. (Turkish Civil Code Art. 81)

At the general assembly meeting, only the items on the agenda sent to members by the board of directors are discussed. However, topics requested in writing to be discussed by at least 1/10 of the attending members must be added to the agenda. (Turkish Civil Code Art. 79)