What kind of annexes, supporting documents should be submitted with narrative reports of an EU funded grant project?

As Annexes, beneficiary should submit the followings (as minimum requirements):

• The Agenda, brief report, photos, evaluation sheets (if any), event report, the list of participants and list of signatures of any event (workshops, training, conferences, etc..), organized during the reporting period. If for any reasons, it is not possible to obtain signatures of participants, the reasons should be briefly explained in the narrative report,
• A List in table format regarding all documents, publications, etc. produced under the project.
• Note that hard copy samples have to be submitted with the final report. If mentioned documents and publications are produced during interim report periods, it’s recommended that soft copies of these documents and publications should be included in interim reports as an annex.
• A List in table format regarding all visibility materials produced and used under the project. 
• Note that hard copy samples have to be submitted with the Final Report. If mentioned materials are produced during interim report periods, it’s recommended that soft copies of materials should be included in interim reports as an annex. Please be advised that all visibility items have to be agreed with the Contracting Authority  (is EUD under the direct management modality) prior to their productions. 
• A list of procured materials (computer, printer, video, camera, etc.) in table format – this table will only be submitted with final report,
• Updated Communication and Visibility Plan – updated plans will only be submitted with interim reports,
• (In the case of Financial Support to Third Parties): A list of all documents produced within the Call (Publication, Guidelines, Evaluation grids and reports, etc.). Hard copy samples have to be submitted with the Final Report. If mentioned materials are produced during interim report periods, it’s recommended that soft copies of materials should be included in interim reports as an annex

The original supporting documents may be in the local language. In this case, a translation of the main elements in the language of the contract has to be provided upon request of the Contracting Authority (is EUD under the direct management modality). Translated versions should be submitted as an annex. 

For more information, please check out Companion.